The variety of choices is vast in terms of deciding news upon a photocopier for your office. To begin with, there is certainly an especially big number of real photocopiers in the marketplace to choose from, all of which have different speeds, features and costs. Then there is the style where you purchase it; both purchasing it outright, leasing or renting. And eventually, you will need to consider the maintenance and service arrangements to manage the inescapable hiccups that should manifest for the duration of its operational life. This tutorial aims to debate some of these solutions and enable you to make the proper decision when selecting your photocopier.
Your photocopier specifications
Evaluating your preferences would be the essential to picking the ideal photocopier, as the quantity and kind of copies you might want to make will in the long run figure out the device greatest suited towards your business office. Wondering with regard to the following factors must assist begin that course of action: How many copies will you might want to make on a every month foundation? Will you’ll need both colour and black & white copies? What size copies will you’ll want to make and on what sort of paper would you like them? Will you would like additional functions such as image editing or double sided printing? Will you expect your photocopier to also act as a scanner or fax machine?
This term can be misleading, as although desktop photocopiers are smaller than their floor standing counterparts, they will normally take up the ideal part of an average desk. For small to medium sized businesses with a limited range of users, these can be a very reasonable option. Although their tray capacity, print speed and sorting possibilities are often more limited than that of floor-standing photocopiers, at the top end of the market desktop photocopiers offer just as several image editing features as their larger counterparts.
Most medium to significant offices or those with a high demand for print services will find that a floor-standing photocopier is most effective suited to their needs. Given that the name suggests, these are larger, stand-alone machines which, due to their size, generally have much larger tray capacities and can print on larger paper formats.
Floor-standing copiers typically have printing speeds of 20-105CPM and a maximum print quantity of 1,000,000 copies per month. At the very highest end of the market are giant printing hubs capable of 110CPM+, but generally these are used by professional printing companies rather than in offices where printing and copying is not the first and foremost task of the day. Most copiers also feature an ADF (Automatic Document Feeder). This means that the device can make multiple copies of multiple various originals, so there is certainly no must actually stand next to the copier and replace the document being scanned. Floor-standing copiers are also often known as MFDs or multi-function devices. This is because they also incorporate a scanner, a fax machine or a printer (or all of the above). Often these features are accompanied by OCR (optical character recognition) software, which can recognise text and convert paper documents into an electronic format for editing. Obviously the more features you want in your equipment, the more you can have to pay (see Pricing). They can also offer a range of print sorting alternatives which are unavailable with smaller models, including hole punching, stapling, booklet making, laminating and comb binding.